How do our Lap-A-Thons work?

First, we have 3 simple options to choose from:

Click each line below, to expand the answers.

  • If your group consists of people who are mainly in the same area, this option is for you.
    Also, if your main participants will consist of youth (sports teams, youth groups, schools) this will be your best choice.

  • If your community is spread out, and wouldn’t be able to get together for the live, in-person, lap-a-thon, then this option is for you.
    We have all the online tools you need to raise an incredible amount of money, and help your (physically spread out) community feel closer together in the process.

  • If your participants live in the same general area and can get together for a live in-person event, AND your people also have a reach beyond that, this option is for you! Our systems allow people anywhere in the world to participate at the same time as we are doing your live in-person lap-a-thon.

Next, we bet you want to know how much you have to pay us for our services…and we love telling this part!

  • Most fundraiser companies charge large flat fees or amounts equal to 30-50% of the fundraised amount. NOT US!
    Although we are doing the work for you, we are passionate about you keeping your money we know you need.
    We have a simple document we are excited to send you that shows the full details of our tiered pricing structure based on your registrant numbers.

  • We pay for the event expenses out of the fee you pay us. Items such as the automatic lap counting system and integrated packet pickup, event liability insurance if your entity doesn’t cover it already, etc.
    For non-mandatory expenses, we’ll do all the organizing and communication with the vendors, but let you send them payments.

    This is for items such as venue rentals, should you not have enough space to host the event or a free contact somewhere, portable toilets if your space doesn’t have enough permanent facilities, food trucks if you wanted to add things like this, etc.

  • Before we get started, we will be sharing a document that outlines every detail regarding expenses. And we have a lot of tricks up our sleeves to help you avoid expenses, and pass them along to sponsors, donors, and participants in some instances. We will also make anyone you want “Admin” in the online system with full view of all financials. We are an open book on this topic and look forward to showing you these details.

  • Prior to the event ‘going live’, you will connect your entity’s Stripe and/or Paypal account inside your private fundraising page. If you don’t have a Stripe or Paypal account for your entity, we will help you get one created and connected, which is quick and free to do.

    All donations and revenue from sold items will go straight into your financial account, and we do not have access to that.

    After the event is finalized, and the money has been sent to your account, you will send us our contracted amount. We will never see a penny of your fundraised money into our account throughout the process.

Finally, you’ll want to know what all we would be doing for you.

  • You will get one of our ace coordinators assigned just to your fundraiser, available from before it starts until after it’s over.

    If your participants have an issue needing dealt with, you just pass it along to your Endless Loop Coordinator and get back to whatever you were doing.

  • We will use a cutting edge fundraising platform to setup your fundraising event for you. It will be customized with your entity’s logo, colors, photos, links to your other online presences, and info.

  • We will walk you through each stage of what to communicate to your potential participants, their potential donors, and your potential sponsors.

    You will gain access to our proven, tried and true Communications Plan to help you maximize your reach and dollars raised.

  • For Live, In-Person events, we set it all up, execute it onsite, tear it all down, and clean up after ourselves.

    We just ask for a couple volunteers to help us while we’re there. They don’t need to know anything until a few minutes before it starts. We are in and out in only a few hours and will leave the property better than we found it.

  • We will wrap up all the fundraiser details for you once it’s over. You’ll promptly receive reports showing all the numbers. We won’t disappear until you feel good about everything.

Let us manage your much needed fundraiser, while you stay focused on what you need to be doing.